Everything you need to run your organisation

Everything your team creates and shares, organised and searchable. Curriculum, files, recordings, downloadable resources and the calendar that ties it all together — built so people can find what they need without pinging someone to ask.

Curriculum

Build structured teaching or training programmes with units and lessons, attach media to each one, and reuse the same curriculum across multiple groups and terms.

• Units and lessons with drag-to-reorder
• Attach documents, links and videos to any lesson
• Reusable across groups and terms

Calendar

One shared calendar sits behind every tool in Gatherova. Schedule events, filter by group or location, and control exactly who can see what.

• Month, week and list views
• Filter by group, topic or location
• Public and private event visibility

Library

A shared home for every file and document your team uses, organised by folder and searchable instantly.

• Drag-and-drop folders and subfolders
• Full-text search across file names
• Per-group and per-role access control

Schedules

Build recurring rotas and one-off schedules for volunteers and staff, with automatic reminders.

• Recurring and one-off shift patterns
• Automated email reminders
• Self-serve swap and cover requests

Content Store

A shared library of downloadable resources, courses and guides for your members to browse in one place. Paid resources aren’t available yet — it’s free-to-access only for now.

• Organise resources by category
• Track what has been downloaded
• Paid courses/resources: planned, not live yet

The operational tools that keep things running day to day. Project boards, custom forms and registers, compliance tracking and event ticketing — the unglamorous admin work, handled without a pile of spreadsheets and email threads.

Workspace

Kanban-style project boards for your team. Plan work, assign tasks, set due dates, and track progress from to-do through to done.

• Unlimited boards and custom lists
• Task assignment, due dates and priorities
• Comments and file attachments per task

Database & Forms

Build custom forms and registers for anything — sign-ups, registrations, rotas — and collect responses without wrestling with spreadsheets.

• Drag-and-drop form builder
• Custom registers and rotas
• Exportable response data

Compliance

Track DBS checks, safeguarding training and policy acknowledgements in one place, with automatic expiry reminders.

• DBS/background check expiry tracking
• Policy sign-off and audit trail
• Automatic renewal reminders

Tickets & Registration

Sell tickets and manage registrations for events, with secure online payment and automatic confirmation emails.

• Paid and free ticket types
• Secure online payments
• QR-code check-in on the day

Reach the right people every time, with tracking that actually tells you what happened. Publish news, send targeted email broadcasts, record meeting minutes and keep conversations in context — all with real open and click data, not guesswork.

Blog & News

Publish news, updates and stories to your website and members, with categories, tags, and built-in open/click analytics so you know what’s actually being read.

• Rich-text editor with media embeds
• Categories and tags
• Built-in open/click analytics

Broadcasts

Send targeted email broadcasts to specific groups, with real open and click tracking — no more group-chat chaos or messages that go nowhere.

• Segment by group, role or tag
• Real open/click tracking
• Scheduled and recurring sends

Meetings

Schedule meetings, share agendas and record minutes, all linked back to the people and groups involved.

• Agenda templates and shared minutes
• Action item tracking
• Linked to relevant groups and members

Messages

One inbox for private team chats and the people you reach by SMS, WhatsApp and email. In-app chats are end-to-end encrypted, and your groups get their own chat automatically.

• End-to-end encrypted 1:1 and group chats
• SMS, WhatsApp and email in the same inbox
• Delivered and read receipts
• Group chats that follow your groups

Know who’s who, and give every group its own space. A single searchable member directory, dedicated pages for every team and group, flexible tagging, and full expense tracking — the relationships and money side of running an organisation, in one place.

Teams & Groups

Give every team and group its own space — events, files, schedules, forms and a member list, all in one page, for every kind of group your organisation runs.

• Dedicated page per group
• Group-specific calendar and files
• Role-based group management

Members

A single, searchable directory of everyone in your organisation, with custom fields, notes and full contact history.

• Custom fields per organisation
• Family and household linking
• Full activity and note history

Classifications

Tag and categorise members however your organisation works, then filter and report on any combination.

• Unlimited custom tags
• Multi-select filtering
• Exportable reports

Expenses

Submit, approve and track reimbursements and supplier payments, with receipt attachments and a full audit trail.

• Photo receipt capture
• Two-stage approval workflow
• Per-category spreadsheet export

Real-time tools for the moment it’s actually happening. Run live polls during a session, lock down a tablet for check-in, and control an on-screen presentation remotely — built for when people are in the room and you need it to just work.

Live Polls

Run live polls during any session. The audience votes in real time from their phone using a simple access code, and results update instantly on screen.

• Multiple question types
• Real-time results display
• Shareable access code, no app needed

Kiosk Mode

Turn any tablet into a locked-down check-in screen for registration and sign-in, with no access to the rest of the system.

• Locked-down, PIN-protected mode
• Remote device management
• Works offline and syncs later

Ovation

Run live presentations on a dedicated screen with remote control, custom themes and multi-screen support.

• Remote-controlled presentation screen
• Custom themes and branding
• Multi-screen and overlay support

A dedicated, safe space for parents and carers. See your children’s schedules, sign consent forms digitally, and message leaders directly — everything a parent needs, without an account in the full admin system.

Parent Portal

A dedicated, safe space for parents to see their children’s schedules, sign consent forms, and message leaders directly.

• Per-child schedules and events
• Digital consent form sign-off
• Direct messaging with leaders